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Author Space

What is PAS?

Publication Administration System (PAS) is a complex system for the submission and follow up of scientific articles. It provides full support to the author to include and article and other authors, so that article authors can follow the review process. During each process all authors will be advised by e-mail of new information, such as development request or article approval/refusal warning. PAS also provides support to the reviewer allowing interaction through review form appropriate for each phase of the process. For the editor, PAS offers a management platform with all information on each phase of the review process.

How is the PAS submission process?

 Return to home page to start a submission and click “Start New Submission”. It is necessary to inform to which journal you want to send it, the section of the journal, article expertise field and to accept TERMS OF PARTICIPATION.

 The acceptance of the terms is compulsory to continue the submission. When accepting the terms the author is directed to the submission, which is divided into stages, so that the author can start the submission and conclude it another day, because data already entered is saved. Submission stages are:

  • 1. Inclusion of authors: the author will include other authors of the article, ranking them according to priority. After that, the authors are informed of the submission and are able to follow the article submission process, also being informed by e-mail during the process;
  • 2. Inclusion of titles: title and keywords are entered at this stage. There will be five fields for keywords that should be entered. The title has a limited number of characters|.
  • 3. Entering the abstract: the "resumo" and abstract together with the synthesis of the contribution in Portuguese and English. At this stage, financing source (if applicable) and letter to the editor (notes from the author to the editor) should also be entered;
  • 4. Sending the attachment: the file containing the article should be sent at this stage. The file should be MS-Word document format. The names of the authors cannot be included in the file sent;
  • 5. Pending submission: at the final stage the article will be waiting for the author's conclusion, because the author can return to any of the previous stages and edit any information entered. By the time of conclusion, the author will receive a confirmation letter and the other authors whose e-mails were entered, will also receive a message to access PAS.

How to send a correction to the article?

The author should read the reviewers requests to send a correction. To do that, access pending articles list under link “Pending Articles to the Author” on the home page under Author Space. In the list of articles, click the link “Article Registration (Editing)“. Click “Opinions and Comments” to view correction requests. In order to correct the article, the author can edit the same stages for the submission.

How is the article review process?

In order to access the article whose review was concluded, click on "Review Finished". Under the finished articles list click on the green folder icon to open the article. At the bottom of the page informing title, date of conclusion etc., click on "Previous reviews of the article" and then click on "Open the Opinion".

Reviewer Space

How is an article review process?

The review process is a double blind review model, the author is not informed to the reviewer and vice-versa. When the reviewer receives an review, he/she may refuse the task and identify the reason, or he/she can start filling up the review form.

How to carry out an review in PAS?

From PAS homepage (after login) follow the stages:

  • 1. In "Reviewer Space” box click on Pending for Review;
  • 2. A list of pending articles to the reviewer will display. Click on the green folder icon to open the article.
  • 3. Click on "Open the Article (local reading)” to open the article;
  • 4. Click on "Review the Article" on the top of the screen to start review;
  • 5. Fill in the review form paying attention to the mandatory items;
  • 6. The reviewer can save the review and continue later. Click on "Save without finishing" button on the bottom of the screen;
  • 7. When the reviewer finishes entering the opinion information, click on "Finish Entering Data” button;
  • 8. Alternatively, the reviewer can enter a confidential comment to the editor or open the opinion filled in on a clean page for printing purposes;
  • 9. Click on "Finish Opinion" to conclude;

How to refuse an review?

In case the reviewer cannot evaluate the article, the reviewer should access the article through the pending articles list available via the link "Pending for Review" on PAS homepage. When opening the article (green folder icon) the reviewer should click on "I am afraid I cannot review the article". Choose among the options the reasons for refusing the review, and write a comment (optional). Click on "Decline Review". From that moment on, the article will be under "Refused Reviews".

How to access the opinion entered by me and other reviewers after concluding the review?

The reviewer can, after concluding the review, access the article again to view the opinion entered by him/her or the opinion entered by other reviewer. The reviewers' names are not informed to the reviewer to preserve their identities.

In order to access the article whose review was concluded, click on "Review Finished". Under the finished articles list click on the green folder icon to open the article. At the bottom of the page informing title, date of conclusion, etc., click on "Previous reviews of the article" and then click on "Open the Opinion".

 


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PAS 3.0 - Publication Administration System